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Delegates' Meeting Minutes 29th November 2006

Held at GERRARDS CROSS GOLF CLUB


PRESENT:
Carolyn Howell, County Captain
Connie Frazer, County President
Bernie Howe, 2nd Team Captain
Helen Mines, Hon. Secretary
Georgie Cairns, Hon. Treasurer
Phillipa Cook, Competitions Secretary
Carole Weir, Training Officer
Di Bovey, Handicap Adviser
Karen Platt, SE ELGA Representative
Lynda Hilton, Assistant Secretary

Christine Honour, Wycombe Heights
Joy Biggs, Whiteleaf
Sally Gomm, Chiltern Forest
Sheila Cree, Harewood Downs
Mary Jefferies, Hazlemere
Lorna Robertson, Beaconsfield
Julie Reardon, Richings Park
Lesley Bednarek, Mentmore
Donna Caldwell, Gerrards Cross
Valerie Dexter, Princes Risborough
Enid Hope, Datchet and Farnham Park
Susanne Woodward, Burnham Beeches
Diana Strange, Denham
Ann Turley, Flackwell Heath
Rosie Rayfield, Weston Turville
Sally Stobie, Weston Turville
Iris Millar, Ellesborough
Ann Pullan, Wavendon
Jean Batty, Aylesbury Park
Judy O'Keeffe, Oakland Park
Jane Burns, Harleyford
Marilei Baxter, Stoke Park
Pat Child, Stoke Park
Christine Bishop, Magnolia Park
Jane Twigden, Woburn
Sally Pollock, Woburn
Robyn Finch, Iver

1. APOLOGIES FOR ABSENCE:
Gill Warner - Seniors' Captain, Angela Humphries - Weston Turville, Sue Beresford - Harewood Downs, Gill Davies - Flackwell Heath.

2. MINUTES OF THE LAST MEETING:
Were taken as read and signed accordingly

3. MATTERS ARISING:
None

4. CAPTAIN'S REPORT:
I would like to welcome you all, especially to the new Delegates who have started this year.
It is a very important job you do liaising between County and club members. I can't stress enough your role to bring attention of all the County events and training programmes. Perhaps when your lady captain gives out notices you could slip in something about a forthcoming County event such as matches and County Week. Please encourage your members to support any members in a match. Don't forget that everything is on the website if you haven't remembered any particular event, including the application forms.

I would like to thank Harleyford for letting us hold the AGM at their club; it is such a good venue for most people (apart from those from the North of the County).

Team training is in progress. Make sure you encourage your youngsters to come forward for county coaching. Contact Carole Weir any time, or me, if you want to suggest someone.

As the planned Dining Room refurbishment is not going ahead, the County Lunch will revert to Woburn Golf Club on Wednesday 17 January 2007. Details and application forms are in your envelopes. My speaker will be from "Hearing Dogs for Deaf People", which is my charity for the time I am Captain. Ruth Dunkin will also bring a recipient with her hearing dog so you can see at first hand what a good job this charity does. I have also arranged for a short musical interlude after the speaker which I hope you will enjoy. They are called the Shannon Quartet.

The County Championships are on the 4, 5 and 6 May at Beaconsfield.
As always the team would appreciate your support at County Week from 18 to 22 June this year being held at Goring & Streatley. Our rest day is the Tuesday.
Junior County Week is being held at Hadden Hill, Oxfordshire on 13, 14 & 15 August. Again, all support is welcome and the standard of golf might surprise you.

Thank you again for your participation in County matters, we all keep it going for future generations. I would also like to thank Gerrards Cross for once again letting us hold our meetings here this coming year.
Finally, we, the Executive are here to help - don't hesitate to get in touch with us.

5. OFFICERS' REPORTS:
Handicap Adviser:
I would just like to say that I will do my best to follow in the footsteps of Pat and provide the correct answers. If I don't have them to hand, I will ask you to bear with me while I find them!

SE ELGA Representative:
Since my report at the AGM I have attended the ELGA Modernisation Review Workshop update which was held in London. ELGA have now produced a draft strategy document which we were given the opportunity to discuss and question. However the time restraints on the day rather limited our input and as communication, or lack of it, has been one of the key issues in all their consultation that was very disappointing. Members of the Executive are involved in all discussions - hopefully they will be listening to us along with all other interested parties and find the right way forward.
Golf Club membership is on the decline and there is a push to bring more women and girls into golf. This is a huge problem and can only be addressed by everyone working together. We are part of the BB&O Golf Development Partnership which is working towards increasing the number of people playing golf. More information can be found at: www.bbogolfpartnership.com
The long term aim of attracting more women and girls into golf, which is paramount to receiving any continued Government funding cannot be achieved unless golf clubs themselves move forward and respond to the requirements of the modern game.
Pauline Perla, who resigned as Chief Executive Officer earlier in the year has now agreed to take back her role.
We all pay a capitation fee to ELGA ; they must be accountable and available to all its members, ie not just concentrate on the elite players. This issue is currently being addressed by the Golf Development Team who are travelling around the country, presenting to clubs and counties, and getting to know their members. Some of you may have attended the recent presentation at Harewood Downs given by Sharon Heeley, which we hope you found informative.
On Tuesday 5 December, Di Bovey, Helen Mines, Christine Watson and I will be attending the ELGA AGM. We hope this will be a successful meeting from which we can take away assurances that ELGA are indeed listening to their members.

Hon. Treasurer:
The letters requesting County capitation payment will be going directly to clubs. The fee is remaining at £5 per head. Some clubs queried why the men's affiliation fees are lower than ladies; this is simply because there are many more men, producing economies of scale.
We will again be receiving a grant of £500 from ELGA.
I am pleased to be able to tell you that the BCLGA will again be paying your £15 club affiliation to ELGA.

Competitions' Secretary:
Welcome to all those Delegates who are here for their first Meeting. I would like to endorse what has already been said by Carolyn in her opening comments and emphasise the fact that you are the link between the County and the Clubs, and communication is channelled largely through yourselves. All Delegates are asked to distribute to the relevant people at your Club, all the information that is sent to you without delay. There have unfortunately been a number of occasions recently when information sent out by me has not reached the intended person. Due to the number of files that would be involved it is not practical to send all correspondence by e-mail but for all those who have e-mail facility, in order to improve communication, whenever paperwork is sent out an e-mail will now be sent to each Club's Delegate and Lady Captain giving the date of despatch and listing all the contents. Then if an envelope goes missing in the post it will come to light at the earliest opportunity rather than at the eleventh hour. Hopefully there will also be less chance of paperwork going astray or being overlooked within the clubs.
It is important to update the County Secretary, Helen Mines with any changes throughout the year to the contact details of your Club Officials. Also, if a Delegate is going to be away for any length of time please let me have details of an alternative member of your Club who will be happy to receive paperwork on your behalf in the interim.
Delegates are also asked to encourage your members to participate in the various competitions - the details and entry forms appear in the Yearbook Folder. You are asked to make available for your members photocopies of these forms and also to advise them that the forms can be printed directly from the website.
Summer Competitions:
Included in your envelopes are the final results sheets for all the Summer Competitions except the Bucks Shield sheet which was sent out in September. Congratulations to Bernie Howe (Buckingham), our Second Team Captain, on her victory over Christine Watson (Beaconsfield) in the final Champion of Champions' trophy, and to County Captain, Carolyn Howell (Woburn) on retaining the Challenge Cup following her victory over Sue McEntee (Burnham Beeches). Many thanks to Woburn and Mentmore for hosting these two finals. Well done to Beaconsfield for retaining the Scratch League, to Harewood Downs on winning the Bronze League and to each of the Division winners. The Summer Scratch League results
sheets give provisional details of the Clubs that will be promoted/relegated for next year. The situation will be confirmed only when the number of Clubs entering next year's Leagues is known.
Winter Competitions:
Also included are up to date results sheets for the Winter Competitions. The second round matches are currently being played in the Winter Foursomes and Division 2 of the Winter League. All second round matches have been completed in the Premier Division and Division 1 of the Winter League. To keep up to date with the results do remember to consult the website.
Entry Forms:
You will also have the entry form for the Summer 2007 Scratch Leagues and the Champion of Champions' Competition. This should be returned to me by Monday 22nd January 2007. Please include e-mail addresses on the entry forms where possible. Before entering the
Leagues, Clubs are asked to ensure that they will be able to field a team of three players for each of the matches - NO WALKOVERS are to be given. It should be remembered that the lower handicap limit for the Bronze League remains at 21; if necessary it is possible for a Bronze player to play in Silver Scratch matches.
The Website:
Even if you are not personally able to access the internet, please bring the website to the attention of your ladies (www.bclga.org.uk). There is a large amount of information on there, virtually everything that is included in the Yearbook Folder which in itself contains far more information than the old style Members' Year Books. If there are any special items of news from your club then do send it to me for inclusion on the website.
USGA Course Rating:
The two USGA Rating teams have stopped rating courses now until the spring as the rating can only be carried out in summer conditions. It is hoped that we might complete all the courses in the county by the end of next year. (The two team leaders are Christine Watson and myself; there are always three people in the team that rates each course).
Advance Notice:
At this point I would like to re-iterate what I said in my Report at the Annual Meeting. This coming year will be my last year as Competitions' Secretary - after five years I shall be passing on the mantle. I am conscious that the workload has virtually doubled from that undertaken by my predecessor and there may not be anyone willing to take on the role in its current format. To that end I shall shortly be working towards a proposal to split the job so that it may be undertaken by more than one person. I would very much like to hear from anyone who would like to consider taking over from me either with the job in its entirety or in a partial role. It would be ideal if my successor could shadow me during next year in order to ensure a smooth transition. I should add that the website does not come under the remit of the Competitions' Secretary. The job could be easily mastered by anyone who is on e-mail and who is computer literate and familiar with Word and Excel.

County Training Officer:
My job recently has involved formalisation of the training structure. We have 4 groups:-
- Birdies 10 - 12 years of age and showing promise
- Junior Elite up to 18 years of age
- 2nd Team
- 1st Team
There are 5 or 6 girls who are members of the junior and senior squads and handicaps have been tumbling.
Girls without handicaps can get coaching at a reduced cost at training days run by Wycombe Heights Golf Club.
Several training groups are run by ELGA for junior golfers. For further information see the ELGA website at www.englishladiesgolf.org
Three of our recent juniors are now on golf scholarships at universities in the USA and a further four are likely to follow in the next few years.
Training dates have now been agreed with Carolyn. These will be taken by Lawrence Farmer and will concentrate on the short game. We will also arrange course practice sessions on difficult courses. We will have sessions with a physio to aid the execution of shots.
If you have juniors with potential, do keep us informed so we can give support to you and them.

6. BUCKS SHIELD DRAW:
The President drew out the clubs. The printed draw will be distributed with the minutes from this meeting.

7. DELEGATES' FORUM:
Mary Jefferies (Hazlemere) asked if we could confirm arrangements for catering after matches. It was pointed out that County cannot tell clubs what to do. It is suggested that catering arrangements should form part of the pre match discussions.
ANY OTHER BUSINESS:
The Year Book folders will be available at the County Lunch in January and we will be asking clubs to return the 2006 folder on that day. To save costs these will then be recycled and become the 2008 folders. If your club will not be represented at the Lunch you will be asked to post the folder back to Helen Mines (postage will be refunded if requested). In the meantime, we have produced an A5 flyer, as last year, with details of Executive members and major dates for 2007. Please ensure these are made available to your members.

8. DETAILS OF NEXT MEETING:
Wednesday 21st. March 2007 2.00pm at Gerrards Cross GC